CMS for editors > Publishing and managing versions > Controlling the publishing process

Controlling the publishing process

Large organizations with geographically distributed editors often benefit from process support when creating, reviewing, publishing and translating content. Episerver is built for a distributed way of working, with various options for managing content creation and publishing depending on the size and setup of organizations.

Restricting publishing access

Through access rights you can control what editors can do where in the content structure. A typical example is to restrict the right to publish content to editor groups. This means that the publish option is not available for editors. Instead, they use the “ready to publish” status option. You can then view the content under Tasks.


The simplest way to monitor content creation activities is to use tasks. The Tasks option lists changes to content filtered by content status.

The following content statuses can be used for monitoring content creation:

Content status Description
Draft Draft means that one or more draft versions of the content exists.
Marked as being edited Marked as being edited means that someone is currently working on the content.
Ready to publish Ready to publish means that the content was marked as ready for reviewing and publishing.
Rejected Rejected means that the content was set as Ready to publish and was rejected after review. Content in status Rejected is editable and can be updated before it is set to Ready to publish again.

Clicking on a content item in the filtered task list displays the item in the main area. Use the version gadget to see the version history for that particular content item. If you have publishing access rights, you can decide upon further publishing actions from here.


The project gadget allows you to preview and publish multiple content items at the same time, for instance, a landing page, blocks and products (if you have Commerce installed) that are parts of a campaign. See also the new The project feature, which is available.

Content collaboration

Content Collaboration is an add-on extending the content creation and publishing process with real-time collaboration capacities. Using notifications and comments, editors can work with content items in real-time mode, providing instant feedback.

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Episerver User Guide update 16-1 | Released: 2/16/2016 | Copyright © Episerver AB | Send feedback to us