Large organizations with geographically distributed editors often benefit from process support when creating, reviewing, publishing and translating content. Episerver is built for a distributed way of working, with various options for managing content creation and publishing depending on the size and setup of organizations.
The following features can be used to control the publishing process:
- Content must be approved before it can be published
Content approvals is a way to make sure that content is reviewed and approved before it is published. When an editor has finished working on a content item, the item is set to Ready for Review. One or more appointed reviewers must then approve the content item before it can be published. The reviewers are defined by an administrator in an approval sequence.
- Publish multiple related content items at the same time
The projects feature and the projects gadget let you preview and publish multiple content items at the same time, such as a landing page, blocks and products (if you have Commerce installed) that are part of a campaign.
- Restrict publishing access rights
Access rights let you control what editors can do where in the content structure. A typical example is to restrict the right to publish content to editor groups. This means that the publish option is not available for editors. Instead, they use the “ready to publish” status option. You can then view the content under Tasks.
- Use the Tasks pane
The simplest way to monitor content creation activities is to use tasks. The Tasks option lists changes to content filtered by content status.
You can use the following options for monitoring content creation and content approvals:
Option Description Draft Lists all draft versions on the website. Rejected Lists all content items that have been set as Ready for Review or Ready to Publish but have been declined. You can edit and update content in status Rejected before you set it to Ready to Publish or Ready for Review again. In Review Lists all content items that are set as Ready for Review. See Content approvals (Beta) for more information. Ready to Publish Lists all content items that are set as Ready to Publish. Marked as Being Edited Lists all content items that someone is currently working on. Recently Changed Lists the last items that have been changed for the website by you or any other editor. Awaiting Approval Lists the content items that you have sent for review and are in content status In Review. Declined Requests Lists the content items that you have sent for review and are declined items in content status Rejected. As soon as the item is updated, it is not displayed in this list anymore. Approved Requests Lists the content items that you have sent for review and are approved, that is in content status Ready to Publish. As soon as the item is published (or updated), it is not displayed in this list anymore. Awaiting Your Review Lists the content items that you are one of the designated approvers of. Approved by You Lists the content items you have approved. As soon as the item is published (or updated), it is not displayed in this list anymore.
Clicking on a content item in the filtered task list displays the item in the main area. Use the versions gadget to see the version history for that particular content item. If you have publishing access rights, you can decide upon further publishing actions from the versions gadget.
If you are using A/B testing, you see a number of tasks related to this feature in the Tasks list. The available options under Tasks can also have been configured specifically for your website by a developer.