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Working with Ektron content
To work with content on your website or in the CMS Workarea, you must log in as a CMS user. Ektron lets you access content on a Web page in the following ways:
Ektron has many types of content that you can use on your website. See Understanding Ektron content for information about the types of content.
A website consists of pages that are made up of one or more blocks of content as shown in the following example from the home page of one of Ektron’s sample sites.
The following sections provide information about Ektron content.
Every piece of content in Ektron is one of the following types.
NOTE: For information about editing content, see Editing in Ektron.
Non-HTML content types:
Specify a title and begin creating your new content item.
NOTE: Only the last approver in the
All required metadata must be added before content can be checked in or submitted into the approval chainA series of users or user groups who must approve content before it can be published..
A folder's Aliasing tab has a Manual Alias Required check box. If checked, the user creating or updating content must enter a manual alias before the user can save or submit the content.
After you create content, you or your system administrator typically make it available on the site. For example, you can add a hyperlink to it from another page, or place it in a collectionA list of Ektron content links for display on a Web page. or menu. Your administrator can add it to a list summary or content list.
You can set up an
To help track content’s position in this workflow, Ektron assigns a status to each content item. The status determines what you can do with it, and indicates what must occur for it to get published to the website. See also: Content statuses.
You can move content from a folder to another folder. Or, you can copy content between folders. Moved content retains the original ID number, while copied content gets the next available ID number.
Your can only move or copy content that has an Approved status. If a destination folder has an approval chainA series of users or user groups who must approve content before it can be published., the content status changes to Submitted (or Approved if you are the last person in the
NOTE: If you are using basic workflow, a folder's Approval Method can affect the status of the moved/copied content. See also:
You should move or copy content only between regular folders or eCommerceAs of Ektron version 9.10, Ektron has discontinued new development on its eCommerce module. If you have a license to eCommerce, you will continue to receive support, but if you need to upgrade, contact your account manager for options. catalog folders. Do not move or copy from or to other folder types. If you copy an eCommerce catalog entry whose product type is not assigned to the destination catalog folder, the new product type gets assigned to the folder. See also: Defining roles; Managing folder and content permissions.
To move or copy content between folders:
NOTE: If you are copying content, and the content exists in more than one language, you are informed that some content exist in several languages and asked if you want to paste them in all languages or only selected languages. If you are moving content, all language versions are moved.
Only users with any of these permissions/roles can move or copy content:
When content is moved or copied, the following changes are made.
NOTE: If the Link Management setting in the web.config file is set to
true, you do not need to update the quicklink. Link Management automatically finds the correct template based on the current folder.
The Delete command lets you permanently delete content from your website. You can only delete checked in or approved content. And, if the content is an eCommerceAs of Ektron version 9.10, Ektron has discontinued new development on its eCommerce module. If you have a license to eCommerce, you will continue to receive support, but if you need to upgrade, contact your account manager for options. catalog entry, you can only delete if it is not on an order and its status is checked in or approved.
NOTE: If you do not see a Delete button or menu option, you do not have permission to delete, or the content status does not support deleting.
Like publishing, deleted content must proceed through the approval chainA series of users or user groups who must approve content before it can be published. before it is removed. If you are the last approver in the approval chain, the content is deleted immediately.
NOTE: It is good practice to check for broken quicklinks before deleting content.
Use the link checker button to locate all content with a link to the current content. The identified content that will include a “dead” link after you delete the current content. So, remove or change the obsolete links before deleting.
On the View Contents of Folder screen, you can delete several content items at once.
The Change Auditing feature provides the ability to audit or archive (or both) the deletion of these CMS objects:
Audit means that a deletion (or attempted deletion, if the user is not authorized to delete) is logged in the event log.
Archive means that, when an authorized user clicks the Delete option for content, a folder or a taxonomy, instead of being deleted, the object is placed in a temporary holding area. From here, it can be restored. Archiving is not available for menus or users.
The Change Auditing feature is enabled through the following capabilities.
NOTE: If you enable the ability to delete taxonomies, the delete action changes the value of the taxonomy's Display to Users field to false. In this state, the taxonomy does not appear on your website but is still available in the Workarea. See also: Creating a taxonomy and its associated categories.
Once you designate these users, other users cannot delete these items.
NOTE: You can designate only some content types for Change Auditing. For example, you can specify a user group that can archive and restore content and folders, but not restrict who can delete menus and users.
Logging is independent of the other capabilities. So, even if you do not set up a recycle bin nor users who can delete items, you can still track which users are deleting items and when.
Prerequisite: Ability to edit files in your siteroot folder.
To configure Change Auditing, follow these steps.
Assign appropriate users to each role.
/web.configfile, find or create the
ek_cmsauditloggingand set it to true.
<settings>area, set values for roles or user groups created above.
NOTE: There is no ContentDeleterRole. To give a user the ability to archive and restore content, assign him to the user group created in step 1a.
ektron.cms.auditing.configfile, go to the
<strategies>section and define an action for each content type. For example, if you created a user group named "folder_delete," assigned users to that group, and want authorize them to archive folders upon deletion, enter
<add name="FolderAuditing" value="LogandArchive"/>.
Content Type Actions
To restore content, move it to its original folder and republish.
To restore a folder, move it to its original folder.
To make a "deleted" a taxonomy reappear on the website, follow these steps.
Only members of the Administrator user group or those assigned to the Taxonomy Administrator role can perform these actions.
<?xml version="1.0"?> <cmsaudit> <settings> <add name="MenuDeleterRole" value="MenuDeleter"/> <add name="UserDeleterRole" value="UserDeleter"/> <add name="TaxonomyDeleterRole" value="TaxonomyDeleter"/> <add name="FolderDeleterGroup" value="FolderDeleter"/> <add name="RecycleBinFolderName" value="Recycle Bin"/> </settings> <strategies> <!-- Valid values for ContentAuditing: LogandArchive - Log and set content archived rather than delete content LogandDelete - log and delete content None --> <add name="ContentAuditing" value="LogandArchive"/> <!-- Valid values for FolderAuditing: LogandArchive - Log and move folder to configured recycle bin folder above LogandDelete - Log and delete None --> <add name="FolderAuditing" value="LogandArchive"/> <!-- Valid values for MenuAuditing: LogandException - Log and cancel delete action LogandDelete - Log and delete None --> <add name="MenuAuditing" value="LogandException"/> <!-- Valid values for TaxonomyAuditing: LogandArchive - Log and set taxonomy invisible to user LogandException - Log and cancel delete action LogandDelete - Log and delete None --> <add name="TaxonomyAuditing" value="LogandArchive"/> <!-- Valid values for UserAuditing: LogandException - Log and cancel delete action LogandDelete - Log and delete None --> <add name="UserAuditing" value="LogandException"/> </strategies> </cmsaudit>
A content summary is a short description that supplements the title. It can be used to summarize a content item when several appear on a Web page, such as page of top news stories. Web developers can display a summary to attract readers to the full story. Summaries can include images and text styling.
Content authors can compose a summary when creating or editing content. Or, a summary can be automatically generated by extracting the first part of the item's content.
Ektron Launches International Distribution Program(08-08-2009)
Ektron can automatically generate a summary for new content if none exists when it is published. If the summary is blank and auto-summary is enabled, Ektron copies the first 40 words of content to the summary. After the content is published, you can update or delete the summary. If you delete a summary, it remains blank and is not automatically generated again.
If a membership user edits content and wants to update the summary, the user checks the Auto Generate New Summary field on the membership editing screen, and the first 40 words of the content are automatically copied into the summary.
There is no limit on the number of times a membership user can automatically generate a new summary.
By default, content summaries are automatically generated. To disable that functionality:
GenerateAutoSummaryto zero (0)
You can only edit the summary of content that is published, checked in, or checked out by you. When you enter or edit existing content’s summary, its status changes to checked out. After you create or edit the summary, click Check-In to check the content in. From that point, you need to submit or publish it.
Private content is available to Ektron administrators and users or membership users with at least Read-Only permissions for its folder. Those users must log in to work with private content. Unauthorized site visitors cannot see it. When you make a folder private, the content and any subfolders are also private (if they inherit permissions). You also can designate specific content items as private.
IMPORTANT: Private content is hidden from search results if your search provider is Microsoft Search Server 2010. It is not hidden if you are using another search provider.
NOTE: You can only set content to private when inheritance is broken. See also: Inheriting permissions.
If assetAn external file, such as a Microsoft Word document or image, stored in one of these Ektron siteroot folders: assets, privateassets, uploadedfiles and uploadedimages. An asset can be managed like native Ektron content.s are set to private, they are handled like other private content with one important exception: if you do not use the following procedure, anyone can access an asset by typing the URL of the asset into the browser’s address field.
If a user attempts to access the asset in any other way (such as, linking to it from a Web page), the regular methods of making content private work. See Making a folder private and Making content private.
To make assets private even if someone types their URL into the browser’s address field:
NOTE: If site users receive a 404 Page Not Found error when trying to view private assets, make sure you have completed the following steps.
web.configfile, located in the site root folder.
<remove verb="GET,HEAD,POST" path="*"/>
<httpHandlers> <remove verb="GET,HEAD,POST" path="*"/> <add verb="HEAD,OPTIONS,PROPFIND,PUT,LOCK,UNLOCK,MOVE,COPY,GETLIB, PROPPATCH,MKCOL,DELETE,(GETSOURCE),(HEADSOURCE),(POSTSOURCE)" path="*" type="Ektron.ASM.EkHttpDavHandler.EkDavHttpHandlerFactory"/> <!-- <add verb="GET,POST" path="*.doc" type="Ektron.ASM.EkHttpDavHandler.EkDavHttpHandlerFactory"/> <add verb="GET,POST" path="*.docx" type="Ektron.ASM.EkHttpDavHandler.EkDavHttpHandlerFactory"/> <add verb="GET,POST" path="*.xls" type="Ektron.ASM.EkHttpDavHandler.EkDavHttpHandlerFactory"/> <add verb="GET,POST" path="*.xlsx" type="Ektron.ASM.EkHttpDavHandler.EkDavHttpHandlerFactory"/> <add verb="GET,POST" path="*.ppt" type="Ektron.ASM.EkHttpDavHandler.EkDavHttpHandlerFactory"/> <add verb="GET,POST" path="*.pptx" type="Ektron.ASM.EkHttpDavHandler.EkDavHttpHandlerFactory"/> <add verb="GET,POST" path="*.vsd" type="Ektron.ASM.EkHttpDavHandler.EkDavHttpHandlerFactory"/> <add verb="GET,POST" path="*.vsdx" type="Ektron.ASM.EkHttpDavHandler.EkDavHttpHandlerFactory"/> -->
add verb statements in the middle are commented out.
<add verb="GET,HEAD,POST" path="*" type="Ektron.ASM.EkHttpDavHandler.EkDavHttpHandlerFactory"/>
See Translating content.
Scheduling lets you control when a version of content becomes visible on the website or when it expires (and is removed).
When you create or modify content, you can select a “go-live” date and time. If you do, after the content passes through the approval chainA series of users or user groups who must approve content before it can be published., Ektron publishes the content to the live site at the scheduled time. For example, your company is having a sale of the century in a month, and everything is ready except the announcement. With this feature, you create the Web content now and set it to go live a week before the sale.
The Ektron Windows Service manages these changes to your site. See also: Handling background processing functions with the Ektron Windows Service.
NOTE: When you select a time for content to go live, that time depends on the server’s system clock. If the clock is incorrect, the content will not go live at the intended time.
After you save the content, it appears on the Content Pending Start Date report, which tracks content with a future start date. See also: Content pending start date report
After you set a go-live date and the content completes the approval chainA series of users or user groups who must approve content before it can be published., the following scenarios may occur:
When you set a go-live date on new content, it becomes viewable on the specified date and time as long as it completes the
If a logged-in Ektron user browses your website, the user sees a gray border around the content until the date specified. If the user clicks within the gray border, the user can use the Preview option to see the new content.
When you set a go-live date for changes to existing content, and it completes the
When you view content on the website, you see the previously published version. When the go-live date occurs, the new content replaces the previous version, and its status changes to Active.
When content reaches its end date, it appears on the Expired Content report. See also: Content to expire report.
If your choice means the content will not appear on the website, you should have another content item ready to replace it. If not, the template appears without the content.
Use content’s archive options to determine what happens upon reaching its end date/time. To be eligible for any option, the content must reach its end date/time, progress through its approval chainA series of users or user groups who must approve content before it can be published., and be published. Until those events occur, the content remains visible within its Workarea content folder and on the site.
Archive and remove from site (expire)
Archive and remain on site
contentypeproperty is set to Archive_Content.
Add to CMS Refresh Report
You can view and restore past versions of Published content. After viewing previous versions of content, authorized users can replace the current version with any previous one. See also: Managing folder and content permissions.
Ektron assigns a unique number to each content version. The number is increased by one tenth if the content is checked in but not published. If the content is published, the next whole number is assigned. For example, if the current version is 1.0 and you check in that content, that version is 1.1. If the next editor publishes it, that version is 2.0. Published version are indicated by an arrow.
If content versions are purged, the numbering scheme restarts with the remaining content.
NOTE: The Purge History feature deletes historical versions of content according to user-defined criteria. Therefore, some previous versions may be unavailable. See also: Purging content history .
The window displays the following information for each version.
There are 3 view modes.
If content can be compared with another version, the View Difference button () appears in the content history area or the Web page view.
NOTE: The first time you use the View Content Difference screen on a client machine, you are prompted to install the differences tool. When the installation program completes, close and reopen the View Content Difference feature.
There are varying versions of this procedure. Consult your system administrator to determine the correct procedure for you.
NOTE: Content compare does not work with PageBuilder pages.
You have permission to restore the content in question. See also: Managing folder and content permissions.
IMPORTANT: Ektron recommends restoring a Checked In version of content, because this restores all content attributes. If you restore a published version, metadata is not restored.
To learn how to recognize checked-in content on the View Content History screen, see Managing versions of content.
If desired, check out the content to make additional changes. Select the workflow to perform on the content. When the historical version is approved, it is published to the website.
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